Category Sr. Manager, Chemicals, Filter Aids and Laboratory Chemicals
Solicits and analyzes requests for proposals, negotiates contracts, and coordinates supplier integration plans with internal clients for all goods and services for consumption by internal stakeholders, business unit or function. Identifies projects to apply sourcing and purchasing/procurement methodology. Establishes a supplier relationship management process with continuous improvement goals/programs. Monitors market dynamics and communicates changes that affect internal client needs. Partners with internal clients and stakeholders to identify sourcing needs, conduct buyer/market profiles, share marketplace trends, share best practices, and define acceptable service levels.
Requirements:
Main Responsibilities and Accountabilities:
Develop Global Category Strategy and Plan
•Determines when a formal contractual agreement (global high value/risk agreements only) is needed, manages and coordinates the process of drafting, reviewing and approving the agreement
•Approval for contract negotiation and management, including drafting agreements according to standard or non-standard services in conjunction with contract team; reviewing counter changes from counter party and approving or rejecting with input from Legal; and securing approval from appropriate signatories before validating and publishing
•Responsible for development and implementation of the global category strategy and plan for all CSL sites, working with global senior business functional leaders and stakeholders
•Develop procurement plan and gather requirements, evaluate opportunities for improvement and identify internal strategies/trends; validate baseline spend
•Regularly perform strategic analysis of the category spend, market segmentation, market trends and other influencing factors that feed into a documented Opportunity Analysis Reports and Source Plans
•Review, update and refine the strategy and plan in line with CSLs strategic objectives and changes in market conditions
•Employ leading practice sourcing techniques in implementation of category strategy and plan, including ?Total Cost of Ownership assessments, portfolio analysis, opportunity identification and analytics (value analysis and value engineering)
•Develop, track and manage performance of KPIs specific to the category
•Lead the process for establishing effective measurement, accountability for metrics and target setting
•Accountable for the effective identification and delivery of cost saving, performance improvement and risk reduction opportunities for the category
•Responsible for risk management in the category, including risk identification, mitigation strategies, reporting and implementation of action plans
•Lead a local team of sourcing professionals, responsible for elements of implementation of the category strategy and tactical procurement for the Kankakee site.
•Analyze company spend profile, identify and prioritize estimated potential benefits, incumbent supplies and resource requirements
•Reviews Source Plans developed by Category Specialist and Sourcing Specialist to ensure they appropriately outline the internal assessment, industry assessment, category best practices, strategy development, Supplier selection process & results from negotiations, implementation plan, and agreed upon performance metrics
Supplier/Stakeholder Relationship Management
•Manage supplier relationships, including conducting regularly scheduled strategic supplier review meetings with suppliers. Classify suppliers and establish a performance review team to develop performance improvement plans and evaluate progress against plan. Develop replacement and transition plans in case of supplier replacement and resourcing
•Match needs to supply, determine minimum required supplier capabilities, gather benchmarking data, analyze supply market data
•Define, review and monitor supplier performance based on an evaluation criteria, which help determine if the supplier is performing satisfactorily, needs improvement, needs re-qualification, or needs to be replaced
•Analyze, critique and strategically manage categories of spend representing key goods and services provided to CSL by various third parties; deploy various sourcing, negotiating and contracting strategies to achieve desired results
•Drive supplier managed inventory, including reviewing supply plan and delivery performance, negotiating stock replenishment orders, reporting needs and frequencies, and agreeing to stock and demand monitoring method
•Own relationship between CSL and the third party; the role monitors the agreement (global high value/risk agreements only) to ensure rights and obligations are met and if necessary, termination is needed.
•Develop supplier relationships to maximize value and minimize risk
•Set supplier and category strategies, refining savings potential and validating demand management opportunities
•Responsible for leading stakeholders and the category team to identify and annually review and reconfirm the Category Critical Supplier List
•Manage relationships with Critical Suppliers who work with multiple business units in a coordinated fashion such that communication and decision-making is effective for internal and external coordination
•Regularly report to and engage with the CSL Supplier Executive Sponsor and senior leadership regarding supplier performance, CSL requirements and key issues
•Act as an internal advocate for the supplier, serve as an escalation point for the supplier, and facilitate coordination among internal business units who interact with the supplier and encourage suppliers to share innovations
•Establish an ongoing business process review for opportunity identification with Critical Suppliers to enable the achievement of key objectives by both parties and to align long term plans
•Conduct with the supplier regular executive business reviews and operational reviews
•Develop and agree with the supplier performance metrics, track performance and ensure any performance issues or opportunities are identified and acted upon
•Establish necessary process performance management, to review performance against targets, agree required changes and action; and follow-up to ensure effective actions are taken
•Identify and bring on board key stakeholders for each category
•Develop and implement an effective governance model to maintain global standards in management and delivery of the category plan, stakeholder alignment and consistent communications
•Secure commitments from sponsors/champions
Responsible for Sourcing Strategy
•For strategic sourcing events related to the category:
•develop the sourcing strategy in accordance with category plan
•determine the appropriate sourcing technique, which may include direct negotiation, competitive sourcing, RFx or reverse auctions
•execute or manage the execution of the sourcing event to ensure protection of cost, quality, risk and value
•Responsible for regularly communicating to and receiving from global stakeholders key strategies, developments, issues and innovations
•Set inventory strategy (and analysis) through client evaluation, criticality analysis, import requirements, sales management/strategy and supply capability to be matched
•Responsible for ensuring sourcing events are conducted in accordance with CSL policies and procedures
•Engage and manage global category resources in conduct of the event and liaise with Procurement Operations to ensure value delivery through operational processes
Global Leadership
•Support, oversee, and manage the performance and productivity of the team as it relates to sourcing and procurement activities and pre-defined goals/targets, while providing continual feedback and guidance to the team, assess team member capabilities
•Lead and execute critical category meetings including
•Executive Sponsor meetings
•Global Category meetings
•Forecast review meetings
•Responsibilities includes chairing and leading the discussion to ensure maximum benefit is derived from the meeting, setting the agenda, assigning responsibilities and ensuring successful completion of actions to achieve optimal outcomes
•Manage the global matrix procurement team to ensure execution of operational elements of the category, including forecasting, requisitioning, ordering, receiving, reporting and issue identification and resolution
Contract Negotiation and Management
•Direct management or oversight of all supply contracts within the category, including the identification of alternative vendors, supplier performance monitoring, reporting and intervention
•Determine signatories and send agreement to agreement administrator to validate and publish agreement
•Send agreement to contract signatory and external counter parties for signatures
•Lead the creation, negotiation, renewal and termination of global and regional contracts within the category, working with CSL legal
•Assemble contract team, create contract request and send to Legal, determine agreement starting point (determine if it is a ERP or ARIBA PO)
•Responsible for sending agreement to counter party and tracking and improving contract performance
•Identify, develop and maintain appropriate template agreements for the category, working with CSL legal, including training and monitoring use of templates globally
•Address issues, questions and change requests; close out agreements when expired
•Engage Agreement Administrator to update CMS and coordinate with data custodian
•Monitor Agreement to ensure rights and obligations are met and save any documentation with agreement
•Seek legal guidance around managing obligations, as needed; determine if termination is required
•Assign Agreement Manager and assess if sourcing involvement is required based on policy
•Perform contract review and identify commodity/service constraints and requirements
Position Qualifications and Experience Requirements:
Provide hiring requirements for the specified position, including educational, experiential, and competency requirements necessary for the position.
Education:
Bachelors degree in business, economics, chemical engineering, supply management, or related field preferred
English proficiency required, Proficiency in German considered an advantage
Experience:
•Ten years experience in Purchasing
•Two or more years experience sourcing chemicals and process aids in the pharmaceutical or related cGMP industries.
•Demonstrated experience in successfully negotiating complex supply agreements
•Ability to define problems, collect data, establish facts, solve problems, make recommendations, and draw valid conclusions in a timely and accurate manner
•Strong communication skills, oral and written
•Sound judgment and reasoning skills
•Ability to prioritize and successfully manage multiple projects/deadlines simultaneously
•Excellent computer skills with ability to work in diverse applications
